From PDF-first to XML-first: how to migrate without blocking your calendar

Signs that you need to migrate

• Heterogeneous Word templates and multiple versions circulating.
• Delays due to manual layouts and late corrections.
• Difficulty indexing and maintaining consistent metadata.
• Inconsistencies between published PDF and HTML.

Phased Approach

• Discovery: auditing workflows, templates, bottlenecks.
• Controlled pilot: 3–5 representative articles with real times.
• “Ready-for-JATS” style guide for authors and editors.
• Full issue conversion with QA.
• Training and knowledge transfer (recordings, materials).
• Continuous optimization (metrics and feedback).

Change Management Without Friction

• Advance communication to editors and authors.
• Support materials (short videos, checklist).
• Publication calendar without stops: the pilot coexists with the current flow.
• Short follow-up meetings.

Estimated ROI

• Reduction of 30–50% in rework.
• Reduction of closure time by 20–40%.
• Decrease in post-publication incidents.
• Better traceability of funding and citations.

OJS + JATS: elegant integration without pain - What we do for you

• We deliver JATS XML packages compatible with OJS.
• We configure templates and styles for HTML5/PDF.
• Optional: brief training for the team for final review and publication.

Advantages

• JATS packages ready for publication in OJS.
• Fewer errors and incidents in production.
• Less review and publication time.
• Better reading experience and visual consistency across articles.
• Modern editorial workflow, based on XML-first.
• More speed in production.
• Lower costs in the medium term.
• Less rework and fewer incidents.
• Better reading experience and visual consistency across articles.

Contact

Schedule a 30-minute demo: we'll show you what your next issue in OJS would look like with OFIFACIL deliverables.