Publish with quality, visibility and interoperability

At Ofifacil, we are experts in converting documents from Word to XML JATS, a widely used standard in academic and scientific publishing. Our comprehensive service includes the precise transformation of your Word manuscripts into XML JATS, ensuring that all structural elements and metadata are correctly tagged.

In addition, we offer additional outputs in HTML5 and PDF, tailored to the needs of digital and print publishing. Our HTML5 is accessible and optimized for a smooth online reading experience, while the PDF is designed for both web viewing and high-quality printing.

Why XML JATS (and why now)

• Interoperability: XML JATS is an open standard that facilitates interoperability between different editorial management systems and publishing platforms, such as OJS (Open Journal Systems).
• Visibility: Proper structuring of articles in XML JATS improves visibility in search engines and academic databases, increasing the reach and impact of your publications.
• Accessibility: Conversion to HTML5 ensures that your articles are accessible to a wider audience, including people with disabilities.
• Editorial quality: Our process includes metadata validation and editorial review to ensure that each article meets the quality standards required by scientific journals.
• Print optimization: The generated PDF is designed to meet professional printing requirements, ensuring that your articles look impeccable in both digital and printed formats.
• Comprehensive support: We offer technical support and advice throughout the conversion and publication process, ensuring a smooth transition to XML JATS and its associated formats.

• Academic indexing and SEO: Comprehensive metadata (ORCID, affiliations, funders, DOI) improves discovery.
• True interoperability: an accepted standard across platforms and aggregators.
• A master for everything: from a JATS XML we generate consistent HTML5, web PDF, and print PDF.
• Time savings: less rework, fewer errors, and more predictable closures.

Result: more visible articles, impeccable reading on any device, and scalable production.

What our service includes

• Accurate conversion of Word documents to XML JATS, ensuring proper structuring and tagging of all elements.
• Generation of accessible HTML5, optimized for a smooth online reading experience and compatible with various devices.
• Creation of web-optimized PDFs, ensuring clear and professional viewing on digital platforms.
• Production of high-definition PDFs for print, meeting the quality standards required for printed publications.
• Complete integration with OJS (Open Journal Systems), facilitating the management and publication of your articles on this widely used platform.
• Editorial validation and metadata review, ensuring that each article meets the quality requirements and academic standards.
• Technical support and advice throughout the conversion and publication process, ensuring a seamless experience.
• OJS-ready package (easy upload and consistent metadata).
• Complete documentation of the conversion and publication process.

Deliverables:

• Validated XML JATS.
• HTML5 responsive and accessible.
• Lightweight and optimized web PDF.
• High-definition PDF for print (impeccable typography and figures).

Optional:

• Converting other file formats (PDF, HTML, etc.) to JATS XML.
• Editing and proofreading services to improve content quality.
• Advice on the selection of appropriate journals and publishing platforms.
• Training and support for using OJS and other publishing tools.
• Advanced reference standardization and DOI detection.
• ORCID and funder registry review.
• Complete issue layout and production in OJS.
• In-depth training for the editorial team (1–2 hours).

Our process (simple and transparent)

• Reception of manuscripts in Word format and any supplementary materials.
• Reception of figures and images in a folder (original format and resolution).
• Reception of editable tables/equations when possible.
• Reception of supplementary files (data, materials, etc.) in appropriate formats.
• Reception of metadata: authors, affiliations, ORCID, abstracts/keywords by language.
• Initial analysis to assess the structure and specific requirements of each article.
• Conversion to JATS XML using specialized tools and manual review to ensure accuracy.
• Generation of HTML5 and PDF from the JATS XML, with adjustments to optimize presentation and accessibility.
• Editorial validation and metadata review to ensure the quality and consistency of the information.
• Delivery of final files in the formats Requested, ready for publication in OJS or any other platform.
• Post-submission support to resolve any questions or make necessary adjustments.
• Preflight and normalization (styles, numbering, table integrity, equations, and figure captions).
• JATS XML markup (sections, notes, references, appendices).
• Validation (JATS schemas + editorial rules + HTML5 accessibility).
• Output rendering: HTML5, web PDF, print PDF.
• Delivery and support (ready-to-publish package for OJS + publication checklist).

Estimated timelines

• Standard article (12–20 pages, 3–5 figures/tables): 2–5 business days after receiving complete materials.
• Complete issue: customized estimate based on volume and editorial calendar .

Benefits for your magazine or publishing house

• Typographical and visual consistency between HTML5 and PDF.
• Fluid readability on mobile and desktop.
• Fewer publishing issues and post-closing corrections.
• Scalability: more articles, same control.
• Better citation and funding traceability.

Packages and rates (indicative)

Final prices depend on volume, complexity (complex tables, equations, supplementary materials) and deadlines.

Article Package

• Word → XML JATS conversion
• Generation of HTML5, web PDF and print PDF
• Validation and checklist
• OJS ready delivery

Complete Issue Package

• All from the Article Package
• Layout and consistency review between articles
• Integration into OJS (upload and configuration)
• Quick training for the editorial team

Contact us for a personalized quote based on the specific needs of your journal or publisher. We're here to help you improve the quality and visibility of your academic publications.

What we need from you to get started

To begin the conversion and layout process, we need you to provide the following materials:

• Final Word document of the article (or near-final version with highlighted changes).
• Figures in the highest available resolution + figure captions.
• Editable tables and equations, if possible.
• Metadata (authors, affiliations, ORCID, funders, abstracts/keywords by language).
• Editorial style/guide, if available.

Frequently Asked Questions

Do you work with articles in multiple languages?

Yes. We can handle multilingual abstracts and keywords, and consistent HTML5/PDF submissions.

Will HTML5 be accessible?

We apply best practices: heading hierarchy, alt text in figures, readable tables, and optimized performance.

Can I use my own templates in OJS?

Yes. We adapt styles; we can also propose a unified template.

What about references and DOIs?

We standardize formatting and try to resolve DOIs whenever possible. If it doesn't exist, we'll indicate it.

Do you also deliver the package ready for OJS?

Yes, we provide it ready-to-publish.

How do you handle complex equations and tables?

We check integrity/readability and propose solutions for special formats.

Do you have an NDA?

Yes. We can sign a confidentiality agreement.

Legal and Privacy Block (Summary)

Ofifacil guarantees the confidentiality and security of the documents provided by clients. All files are handled with strict security measures and are deleted from our systems after project completion, unless otherwise agreed. We can sign non-disclosure agreements (NDAs) to protect sensitive information.

The client is responsible for ensuring that the documents provided do not infringe copyright or contain illegal material. Ofifacil is not responsible for the content of the converted documents.

Ofifacil complies with applicable data protection regulations, including the GDPR. Personal data provided by clients is used solely for project management and is not shared with third parties without explicit consent.

For more details, please see our Privacy Policy.